Getting Organized for Your Office Relocation Project

Many individuals don’t realize that a residential move can’t be extremely different, and a whole lot more stressful, than a move. A corporate relocation might have to follow specific business guidelines and may require three or more weeks of advance preparation. Below is some advice about what to prepare for, also what to not overlook and what pitfalls to avoid to ensure a smooth movement to your office.

Preparation Saves Money

A company is first and foremost to create a profit, and also for this to earn a profit it needs to be operational and functioning efficiently. The more time your company spends moving, the less time it spends earning money. Planning far in advance will save your business time and finally money.

Should you take just a little time to thoroughly investigate your new office space, you may save yourself a whole lot more time in the long run. Take measurements of every new room and also make notes as to how they compare in form and dimensions to the rooms of your site. Are you going to have a bookshelf along with difficulty matching that L-shaped desk? Will the sales team match on the floor? Where will the photocopiers go?

You will have to create a floor plan to help you with those questions. A good floor plan should be drawn to scale, and also include the projected place of everything from furniture to plants to sections areas. Anything you’re bringing with you to a new office area should be included in the floor plan. Once your floor plan is complete, spread it to your colleagues and to your movers. You may save a whole lot of time if everyone works according to the plan.

Speak to Everybody

You must convey precisely the moving plan to the numerous parties involved, such as the landlords, movers, and renters, as much in advance as you can. They have to know about all the specific details so you can avoid wasting time answering last-minute queries. The movers will need to know just what floor to visit and where to place each item of furniture. You can expedite the whole moving process by labeling equipment and furniture beforehand. By way of example, in case you have a lot of desks that look similar but fit in different offices, tag each one with a colored tag for, say, the flooring it belongs on, and also assign it a number for your particular office it needs to be moved to. Of course, make certain to set the labels that will be simple to see. In the end, the more exact you create the quicker the move, your directions.

It’s a fantastic idea to make an Office Moving Guide which will detail packing and unpacking instructions so that everybody is on the identical page. Request department supervisors to examine the guide with their staff members, so they can have needs and as every section will be responsible for packing up their offices.

How to Pack

You will have to empty all of the bookcases, shelves, storage closets and drawers and pack the contents in containers. All doorways on offer or storage closets should be fastened. Shut with tape.

When packing up your desk, make sure you empty its entire contents and pack together with the items located in addition to the desk such as letter trays, books or calendars. Smaller loose things like pencils, erasers and paper clips must be sealed in envelopes before packing in the box. In case you have any delicate items, such as glassware, cover them. Read: Calgary record storage

Security files need special attention and need to be safely locked prior to the move. In the event that an escort is necessary, the arrangements should be made well ahead of time as well as the movers notified.

Whenever you can, it’s a great idea that you transfer your own personal items individually, since the mover cannot take responsibility for damage to your personal possessions. To protect yourself, make arrangements to move items like photographs, money, legal documents, plants, and items. 

Gear and furniture that isn’t to be moved ought to be tagged “Don’t Move”, particularly if it is going to be recycled or thrown away.

Don’t Move Junk

Moving is a superb excuse to provide your office a true spring cleaning and get rid of useless files and old junk that has been lying about for many years. After all, you’ll have a good deal less to pack and proceed if you get rid of it. You will save money and time. Round up all of your garbage and attempt to remove as much as possible prior to your move. You might want to order dumpsters from the city and have them put in your construction as you do this if the quantity of trash exceeds waste limits that are city-imposed.

Be certain to also receive all the bills and relevant paperwork done on the home front. This includes paying off credit card bills and most of the utility as well as mortgage and auto loan dues. Also make sure you provide alternate forwarding addresses for your bank and insurance company, even if you are very likely to test into a temporary lodging for some time. If you or anybody in your family has prescription drugs to fill out regularly, transfer these to a new drugstore, and keep additional tablet strips handy to continue during the transfer itself.

Moving regularly provides a positive shift in people’s lifestyles, and a well-organized approach can indeed make the movement the enjoyable experience it should be. Visit us at and get a quote.